Healthcare Program Logistics Coordinator

Healthcare Program Logistics Coordinator Job Posting

• This position is open to Oregon and SW Washington candidates only

What We Need

The Oregon Primary Care Association (OPCA) seeks a Program Logistics Coordinator to deliver innovative, evidence-based, education and training programs to improve both access to care and quality of life for people who are living with or are at-risk for acquiring HIV.

As a member of the HIV/STI Program team, the Logistics Coordinator is responsible for coordinating and handling day-to-day activities for HIV/STI programs in Oregon and SW Washington that align with Oregon’s End HIV initiative. The primary aims of the Oregon’s End HIV initiative are: Testing is Easy, Prevention Works, and Treatment Saves Lives.

OPCA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, age, disability, national origin, marital status, veteran status, and any other characteristic protected by applicable federal, state, or local laws. Successful candidates will commit to a respectful and welcoming workplace.

Who We Are

OPCA is a nonprofit membership association for all of Oregon’s community health centers (CHCs), also known as federally qualified health centers (FQHCs). Our mission is to lead the transformation of primary care to achieve healthcare for all through our values of data-driven integrity, collaboration, and innovation. The HIV/STI program delivers innovative, evidence-based, education and training programs to improve both access to care and quality of life for people who are living with or are at-risk for acquiring HIV.

To accomplish our shared goals, we support health centers and key partners by facilitating peer network gatherings, trainings, site visits, learning collaboratives, and data-driven improvement projects. In addition, we work with policymakers and partners to share the impact health centers have in their communities and advance policy to improve patients’ lives and the ability of health centers to serve them.

OPCA celebrates both individual contributions and powerful teamwork. We support one another as healthy human beings who balance work with the rest of life. Join our team to advance OPCA’s mission of health access for all, as we lead the community health center movement with passion, vision and courage.

Who You Are

A highly organized administrative professional who can project manage work plan details for program staff, managing website and communication/promotional materials for grant deliverables, supporting key HIV/STI Program leadership, and performing other office functions such as logistical support for visitors and trainings, coordination of committee work, and evaluation/reports for continuous quality improvement.

Your ability to think strategically and deliver technically allows you to combine an understanding of high level organizational and team goals with an impeccable attention to detail in your daily work. As a collaborative relationship builder, you work closely with your team and other thought partners.

What You’ll Bring

• Superior ability to prioritize assignments, manage several concurrent projects effectively with frequent interruptions under deadlines
• Solid ability to multi-task with demanding timeframes
• Experience with utilizing program management tools (e.g., Monday, Asana) to communicate effectively across teams.
• Demonstrated advanced proficiency using MS Word, Excel, Canva, Adobe Acrobat, and PowerPoint
• Excellent computer, word processing, writing skills, interpersonal and telephone communication skills
• Experience working with webinar and teleconference software like Microsoft Teams, Zoom
• Demonstrated proficiency in Outlook, complex schedules and meeting planning on multiple calendars
• Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing
• Ability to use sound judgment in responding to issues and concerns both internally and with external community partners
• General knowledge of HIV/AIDS/Sexually Transmitted Infections (STIs)

What You’ll Do At OPCA

Program and Partnership Management

• Facilitate logistics for statewide conferences & workshops based on HIV educational needs assessments.
• Coordinate logistics for statewide training including meeting scheduling, coordination, facility logistics, and catering at specified events.
• Act as Zoom host for online training events
• Enter training and capacity building data into reporting platforms to track grant deliverables across program areas and funding streams.

Communication

• Build and disseminate online promotional material to market program efforts.
• Update website content and calendars as needed to support stakeholder engagement.
• Market and facilitate learning opportunities (training events, communities of practice, webinars, conferences) for health systems in Oregon.
• Work with clinicians/designers to create printed materials that support training curriculum

Other duties as assigned

Minimal Qualifications

• Administrative professional with moderate level of proficiency. Position typically requires some professional education and/or up to three years’ experience or equivalent education.
• Fluency in written and spoken English required.
• Bachelor’s Degree preferred.

Starting Range

$21.63 - $25.24

What Else You Should Know

In order to be considered, you must include the following in your cover letter:

• What you enjoy about providing administrative/project support?
• What excites you about this position and/or OPCA?

We only accept applications that follow the above electronic process. No phone calls please.

OPCA works a hybrid schedule of two days in our downtown office and three days remote.